Your guide to effective portal use.
A suitable and sufficient risk assessment must be carried out to identify and assess the risk of exposure to Legionella bacteria. The risks associated with work activities and water systems at your premises must be considered. Any precautionary measures needed will be outlined.
Factors that increase the risk of developing legionellosis, include, but are not limited to:
Temperature control is the traditional strategy for reducing the risk of Legionella in water systems. With these points in mind, it is important that the temperatures of outlets, such as showers and taps are monitored. This monitoring and recording activity should be completed monthly for sentinels (nearest and furthest outlet). Whereas, a representative section of all other outlets should be monitored annually. It is advisable for little used outlets to be flushed weekly. This prevents the build up of nutrient sources that enable the organism to thrive.
Your portal log book will keep an accurate record of monitoring and flushing activities that you complete.
To access the portal please follow this link. Enter your email address and your unique password. This will direct you to the portal homepage.
The homepage will detail the compliance for all of your sites. To view compliance for individual sites, the site will need to be selected from the menu to the top right hand side of your screen.
The homepage will show a breakdown of the following:
Click on the legionella tab, this will list the sites relevant to your company. From here you can view your Legionella risk assessment report and the summary page.
From the Legionella risk assessment survey summary page, you can view the survey details, the risks and enter your electronic log book.
Select the electronic log book. This is where you can:
Overview graphs show all the outlets identified in your risk assessment and detail tolerance levels.
Shows a table detailing the history of each outlet. It includes information like the temperatures, when they were recorded and who by. You can also add the temperature and flushing data here (see below). Graphical representation of the temperatures per outlet are also available.
The portal will automatically schedule in the next date for your temperature monitoring. If you’d rather, this can be done manually. The tick box at the bottom needs to be ticked. This will ensure that email notifications are received and will remind you to take temperatures. The results can be inputted here via the outlet temperature file. To do this you need to complete and upload an excel file.
Asset temperature monitoring - to record the asset temperature an excel spreadsheet will need to be uploaded.
A graphical representation of your data can also be viewed under the specific asset.
Similar to outlet temperature monitoring, there are two sections.
Overview table - this details when the outlets were last flushed and by who.
Specific outlets - this details the history for each outlet. From here you can enter the flushing data.
These can be inputted in two ways:
Records of flushing activities can be added via two methods. Either through the ‘Outlet Temperature Monitoring’ or ‘Flushing Records’.
Scientific Services’ team will email water sampling reports to you and upload them to your portal. You can view the reports via the ‘Site’ tab on the homepage. A list of sites will appear, select ‘view site documents’. This will display a list of documents/reports which you can view.
If you have any other additional, site specific documents that you wish to add to the portal, do it from this interface.
Scientific Services was established in 2002 - since then we have supported thousands of individuals and businesses in managing Legionella.